Web & Data Pro Hosting Service

Web & Data Pro Hosting Service Premium with Application Hosting includes all of the benefits of Web & Data Pro Hosting Service with the added benefit of having your application hosted by 1099 Pro, Inc.

1099 Pro, Inc. maintains the database of reportable transactions on our server and provides access to the user’s desktops through a secure Internet connection. If you prefer, a private frame relay connection can be installed on your network and the communications client software is installed on each user’s PC. 1099 Pro, Inc. will import and balance all feeder files that are downloaded to us and provide the appropriate reporting and monitoring of the system.

Web & Data Pro Hosting Service Premium is designed for customers who want the benefit of a strong tax compliance reporting solution and want to outsource all of the processing and system maintenance requirements.

The benefits of remote administration are immediate: by reducing resources and eliminating the need for data processing dependency, your company can shift dedicated resources to business-specific issues, thereby saving you time and money.

1099 Pro, Inc. imports all of the data, works with you to correct rejects, prepares and submits all government required filings, and prepares the statements to be printed at your site or at a third party print and mail service.

Web & Data Pro Hosting Service Premium is provided on a flat monthly fee basis, and includes a license of the software and annual maintenance updates. The fee is determined based on volume of reportable accounts.

Web & Data Pro Hosting Service Premium is designed for customers who want the benefit of a strong tax compliance reporting solution without the daily maintenance, reporting schedule, and system worries.

Web & Data Pro Hosting Service Premium Service includes:

• Maintaining system security, database, system utility processes.
• Importing data and providing customizations required to accept data from existing systems.
• 1099 Pro, Inc. will coordinate with the client and its departments to set up and execute the file import processes for adding to or updating existing recipient payment data. This includes:
  
  Scheduled Imports - Application system imports will run on a schedule. 1099 Pro, Inc. staff will review the data files for format errors, preview the posted data, and balance to the transmittal supplied by the company. 1099 Pro, Inc. will then submit the posting results to the company's accounting department for approval.
  
  Unscheduled Imports - Should the need arise for unscheduled data import, 1099 Pro, Inc. will respond to this request as soon as possible (generally within 48 hours), dependent upon the company's production schedules.
  
  Rejects - 1099 Pro, Inc. will review rejected records directed to the Reject/Re-entry file during importing, and will also produce and present a report of the records to the company for review. The company will make necessary revisions to the data and will notify 1099 Pro, Inc. staff when it is appropriate to rerun the file through the import process.
  
  
• Producing required government reporting processes and accompanying magnetic media.
• The following Federal and State reporting functions are included:
  
  • Federal
       1099 media - originals
       1099 media - monthly corrections
       W-2 media - originals
       W-2c media - monthly corrections
       1042S media - originals
       1042S media - monthly corrections
    
    
  • State
       1099 media - originals
       1099 media - monthly corrections
       W-2 media - originals
       W-2c media - monthly corrections
       Quarterly reporting media and quarterly corrections
       Territory reporting - both 1099 and W-2
       Territory reporting - monthly corrections 1099 and W-2
    
    
• Produce necessary notices and statements, and generating statement files for third party print services.
• 1099 Pro, Inc. will annually generate the following notices for the company: Form W-9, Form W-8, Form 1001, Form 4224, B-Notices (both 1st and 2nd), C-Notice, and TIN Penalty.
• 1099 Pro, Inc. will perform the matching process required for the B-Notice, C-Notice and TIN Penalty files. From this, 1099 Pro, Inc. will generate the notices to be printed.
• In addition, the company will provide 1099 Pro, Inc. with current outsource vendor statement file layouts. 1099 Pro, Inc. will ensure all layouts are updated, and will coordinate and schedule with the company departments the creation of the files sent to outsource vendors for the production of recipient statements.
• For your in-house needs, 1099 Pro, Inc. will coordinate and schedule the production of statements or statement files to be printed at the company site.
• Guaranteeing compliance with all information return filing requirements.
• Providing management reports.
• Processing state quarterly wage reporting and corrections.
• Sending backup withholding notification to source systems.
• Manage the retention of tax data.
• 1099 Pro, Inc. will maintain company data for seven years (the current input year and four prior years). Current and prior year data will be available online for immediate access, as included in the base cost of the service. No additional costs will be assessed to the company.
• Providing custom documentation and user training.

Additionally, 1099 Pro, Inc. can incorporate print image and mail services, creating the one comprehensive solution you need to meet information reporting requirements and remain compliant with Federal, State, and U.S. Territories.

For more information please contact:
  email: Hosting Department
  phone: 866-444-3559